Getting on the phone ahead of time is essential in my opinion. Let the coach know who your DD is and be honest about her abilities. If it is a stretch that your DD will make the team and she doesn't do anything that will make her stand out at tryouts (fast pitcher, fast runner, really good arm, CRUSHES the ball, etc...) some communication ahead of time can help. I have been a part of tryouts (sometimes the cattle-call type) for many years and if you know a certain player is coming and have talked to mom or dad ahead of time you will watch for that player. Then, if the kid performs as advertised, it can help. I have always been honest with folks who call and let them know that in reality we have 8 of 12 girls returning, so we are really looking for 4 players. One dad a few years ago told me his DD was a decent catcher who was a little bit rough on blocking, with decent speed, a good arm and also played outfield and middle infield. She was a 1st year 14U moving up to "A" ball from a "C" team. He said they had been to 5 tryouts and she couldn't find a team. He apologized for calling and just asked us to give her a look, because she really wanted to play ball at a higher level.
She was that girl who would not have made it past us guys with the clipboards. She had good speed and a good arm, but was rough behind the plate, and was not very smooth in the infield. She struggled hitting off the machine. I talked to the HC about her and he watched her closely. He loved her glove behind the plate. She did look pretty good when we banged fly-balls at her. He took her aside and worked with her for a few minutes on blocking and some infield technique and she looked like a whole different kid. He liked her because she took instruction well and could immediately apply it. After some discussion among coaches he invited her back to a practice but did not give her an offer on the spot. She worked with the team for two hours and by the end of practice she had her offer. She worked hard over the winter and ended up being the #1 CF and split time at catcher. She played 2B once in awhile as well and ended up with the second best BA and best OBP on the team.
I typed all that because it was dad's phone call and honest assessment of her that made us take an extra close look at her even though she was basically a rec player and didn't do much to get herself noticed at the tryout. That kid ended up playing for a very good D3 school and played on some good TB teams with a lot of good players.
Great story! Thanks for that. I am watching the local ads closely and have reached out to a couple of coaches already. Have texted them a few videos and have already caught one guy's interest who has practically given her an offer sight unseen. There are a couple of reasons to be wary. HC's daughter is also a catcher; found that out on the phone, plus the team is a mix of 03s and 04s. DD will have to move up to 16U the following year and he may or may not want to. But point is, you never know what reaching out can accomplish.