Board Treasurer Doesn't Ever Share Financials - WTF Do I Do?
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- May 29, 2015
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When I took over, we had coaches showing up with all kinds of receipts for all kinds of stuff. ("I bought this $400 bat for my team!") We had to nip that in the bud. We developed a new policy that we would not reimburse for anything that did not have pre-authorization, and pre-authorizing was rare. As a local rec league, it was important to me that ALL teams had the same things issued from the league.
A better practice would be for the coach to come to the meeting (or submit the request) and say "I need a new pitching mat. Could I have authorization up to (insert dollar amount here) and I will start looking?"
Best practice is coach submits "This is the pitching mat I want" and the proper person purchases it.
Fortunately we have just one coach. Managing an entire rec league is a much larger animal, for sure.
Police: President, treasurer of Timberlake Dixie Youth charged with embezzlement
LYNCHBURG, Va. (WSET) -- The Lynchburg Police Department said two people have been arrested for embezzling from theTimberlake Dixie Youth Organization, which runs baseball and softball youth teams. Police saidTimberlake Dixie Youth board members became aware of discrepancies involving the...
wset.com
Our boosters consists of a few of us. Basically I message the lady who runs the account and say "can we get this" and she says "cool" and she orders or I just bring her a receipt. We're pretty low key, but it's just for a middle school team. She's also super organized. I trust the others implicitly. So much so that when their daughter moved on to HS I asked them to just keep their positions. We're also pretty careful about who we let into the fold. People aren't interested in being on the board anyway. Most of the parents stay as far away from commitments as possible. Softball in this town at all levels is basically coordinated by maybe three or four people total. People dont want any responsibility these days.
For OP, I would just ask that financials be presented at each meeting. It's pretty simple. I can't imagine that the other members wouldn't want to know things were copasetic.
For OP, I would just ask that financials be presented at each meeting. It's pretty simple. I can't imagine that the other members wouldn't want to know things were copasetic.
- May 29, 2015
- 3,815
- 113
Police: President, treasurer of Timberlake Dixie Youth charged with embezzlement
LYNCHBURG, Va. (WSET) -- The Lynchburg Police Department said two people have been arrested for embezzling from theTimberlake Dixie Youth Organization, which runs baseball and softball youth teams. Police saidTimberlake Dixie Youth board members became aware of discrepancies involving the...
That article doesn't mention the relationship, but that was another thing I highly recommend. We added this when we re-did our by-laws: the President and the Treasurer could not be related (marriage, blood, or otherwise). I tried to take that a step further and require NOBODY on the Board of Directors could be related, but that didn't pass.
The Board's argument was that it was a small town, so relationships are abundant. What happened was the husband-wife team (VP and Treasurer) took over and are still running the ship aground.
Lots of good advice and stories of when things go bad.
I have been on a board that was rather lazy and it can be tough. For the health of the organization, be the one that fixes the problems. Keep on insisting. Use a bunch of soft suggestions before the wrecking ball. Small orgs have no budget for any litigation. Doing things right keeps your org healthy and safe. Little story, I friend of mine on a board had a lawyer friend send a letter (using "client" and not names) to the organization about a complaint of financials. A little scare did quite a lot.
Most states have sunshine laws that govern all types of public organizations. In the absence of a good set of bylaws, Roberts Rules of Order are the standard. Lots of volunteer board members don't read through Roberts Rules or state regs.
I have been on a board that was rather lazy and it can be tough. For the health of the organization, be the one that fixes the problems. Keep on insisting. Use a bunch of soft suggestions before the wrecking ball. Small orgs have no budget for any litigation. Doing things right keeps your org healthy and safe. Little story, I friend of mine on a board had a lawyer friend send a letter (using "client" and not names) to the organization about a complaint of financials. A little scare did quite a lot.
Most states have sunshine laws that govern all types of public organizations. In the absence of a good set of bylaws, Roberts Rules of Order are the standard. Lots of volunteer board members don't read through Roberts Rules or state regs.
They were husband and wife and got a slap on the wrist.
Former Timberlake Dixie Youth treasurer to serve 8 days for embezzlement - Opera News
The former treasurer of Timberlake Dixie Youth Baseball was sentenced Monday to just more than a week in jail after pleading guilty to embezzling from the organization. April Lynn Mathews, 53, was
Timberlake youth league embezzlement lands man with community service
A man convicted of embezzling about $30,000 from Timberlake Dixie Youth Baseball was sentenced Wednesday to community service.
Most volunteer board members think Bob can run his meeting any way he wants, but leave them the heck alone.
