Yup, on our board (very loose) we email the group: "Coach needs a new pitching mat, found one on amazon for $180. Can we approve it?"
When I took over, we had coaches showing up with all kinds of receipts for all kinds of stuff. ("I bought this $400 bat for my team!") We had to nip that in the bud. We developed a new policy that we would not reimburse for anything that did not have pre-authorization, and pre-authorizing was rare. As a local rec league, it was important to me that ALL teams had the same things issued from the league.
A better practice would be for the coach to come to the meeting (or submit the request) and say "I need a new pitching mat. Could I have authorization up to (insert dollar amount here) and I will start looking?"
Best practice is coach submits "This is the pitching mat I want" and the proper person purchases it.
Police: President, treasurer of Timberlake Dixie Youth charged with embezzlement
LYNCHBURG, Va. (WSET) -- The Lynchburg Police Department said two people have been arrested for embezzling from theTimberlake Dixie Youth Organization, which runs baseball and softball youth teams. Police saidTimberlake Dixie Youth board members became aware of discrepancies involving the...wset.com
That article doesn't mention the relationship, but that was another thing I highly recommend. We added this when we re-did our by-laws: the President and the Treasurer could not be related (marriage, blood, or otherwise). I tried to take that a step further and require NOBODY on the Board of Directors could be related, but that didn't pass.
The Board's argument was that it was a small town, so relationships are abundant. What happened was the husband-wife team (VP and Treasurer) took over and are still running the ship aground.
Most volunteer board members think Bob can run his meeting any way he wants, but leave them the heck alone.Lots of volunteer board members don't read through Roberts Rules or state regs.